Run a tighter therapy practice. Spend less time on everything except therapy.
MindDiary drafts AI notes, automates patient intake, flags billing gaps from CSV exports, and prepares session context from patient activity — so you protect your income and recover your time.
2Build distress tolerance for high-pressure situations
3Improve assertiveness in relationships
How it works
Four workflows. One platform.
MindDiary covers the full operational loop — from first contact to billing close.
01
Onboard a patient
Send a tokenized intake link by email. Patients complete consent forms, therapy goals, presenting problem, and emergency contact details in their browser — no app download required.
Digital intake · No login
02
Patients check in
QR code in your waiting room or sent via link. Patient logs their mood and an optional note before the session starts. You open the door already knowing.
QR check-in · Pre-session mood
03
Walk in prepared
Recent journals and check-in data feed a focused session brief and draft-note starting point. Review everything before you use it in your workflow.
AI brief · Draft notes
04
Keep your books clean
Upload your EHR CSV export monthly. MindDiary runs four hygiene rules and surfaces every billing gap — missing invoices, overdue payments, no-show fees, status mismatches.
Revenue hygiene · Fix queue
End-of-day note ritual
The 5 minutes that change the night.
· A therapist's Tuesday, 2:50–5:42 PM
01
2:50 PM
Session ends
No prompts during. Presence first.
The app stayed out of the way during the session. Forty-seven seconds later, the Quick Capture card slides in — gently.
→ Quick Capture
02
2:51–2:53 PM
Quick Capture
73 seconds. Five fields. Done.
Key theme, symptom impact, intervention, client response, next step. Voice or type. Chips from recent sessions speed common patterns.
→ Seeds a draft note
03
5:00 PM
EOD Queue
Four notes to close. Risk-ranked.
A gentle nudge surfaces the queue. Oldest, insurer-billed, and incomplete notes float to the top — deterministically.
→ Open the first one
04
5:18–5:42 PM
Sign-off
Read, edit, sign. AI never finalizes.
The seed becomes a SOAP draft. Section review confirms the core fields are filled. You read, edit, set risk, and sign.
→ Note locked
05
5:42 PM
Day closed
Rest, not absence.
Queue clears to a quiet card. Streak day adds without fanfare. The pile only grows when notes wait.
→ Closeout panel
Five principles holding the ritual together
Presence first
Never during a session. The app waits until you do.
AI drafts, you sign
Every sign-off is a deliberate human action. Server-validated.
Deterministic ranking
Queue priority is a documented score. No black box.
Audit-grade trust
Every sign, edit, addendum, snooze is logged immutably.
Rest, not absence
Empty states aim for "tucked in," not "nothing to do."
Revenue hygiene ritual
The 20 minutes that recover your month.
· A solo therapist's first Friday, 9:00–9:19 AM
01
9:00 AM
Export CSV
The file you already had.
Open your EHR and run the same session export you generate every month — SimplePractice, TherapyNotes, Jane App, or any system that exports CSV. Nothing new to learn.
→ Upload to MindDiary
02
9:01 AM
Map columns
Map once. Remembered forever.
MindDiary auto-detects your column headers and suggests the mapping. Review, adjust if needed, and save as a profile. Next month takes 8 seconds.
→ 94 sessions parsed
03
9:02 AM
Validation
94 sessions. 3 rows flagged.
Every row is validated before rules run. Error rows show the exact field and reason. Proceed with valid rows or fix the source — your call.
→ Hygiene rules run
04
9:03 AM
Fix Queue
$2,340 in four line items.
Four hygiene rules run automatically: missing invoices, overdue balances, no-show fee decisions, and status mismatches. Each issue is ranked by priority with an estimated dollar value.
→ Work the queue
05
9:19 AM
Resolved
Fixed, snoozed, or written off.
Mark items fixed in your EHR, snooze low-priority issues, or write off uncollectibles with a reason code. Every action is audited. Fixed items are re-verified on the next import.
→ Audit trail complete
Five principles holding the workflow together
Your EHR stays the source
MindDiary reads your exports. It never replaces your billing system.
Rules, not black boxes
Four documented hygiene rules. Every flag has a named reason and a dollar value.
Map once, reuse forever
Column mapping profiles mean the second import takes seconds, not minutes.
Immutable audit log
Every resolve, snooze, write-off, and re-verification is permanently recorded.
Verified on re-import
"Marked fixed" items are automatically re-checked when you import next month.
Feature pillars
Everything your practice needs. Nothing it doesn't.
💰
Revenue Hygiene
Must-have
Your EHR is hiding money you've already earned.
Upload a CSV export from any EHR — SimplePractice, TherapyNotes, Jane App, or any system that exports CSV. MindDiary runs four automated hygiene rules and surfaces every billing gap in a prioritised fix queue.
Upload a recent billing export, map the columns once, and review missing invoices, overdue balances, no-show fee decisions, and invoice status mismatches in a single queue.
R
Revenue hygiene
CSV import + review workflow
Link, collect, review, prepare
Send a tokenized intake link, collect consent and intake answers before the session, and open the patient workspace with intake detail, check-ins, homework, appointments, and draft prep in one place.
P
Patient onboarding
Intake + session-prep workflow
MindDiary vs your current workflow
What you stop tolerating.
Before
With MindDiary
—Manual intake paperwork
✓Tokenized link — patient completes in browser before arrival
—No-show fees missed or forgotten
✓Fix queue flags every gap — with estimated dollar value
—Pre-session tab switching and note hunting
✓One workspace with recent activity, intake detail, agenda, and draft-note support
—Between-session journals ignored
✓Structured entries with mood, risk, and theme tracking
—Per-seat EHR pricing
✓One subscription for the therapist workspace
—Paper consent forms and filing
✓Consent artifacts with timestamps and packet versions
Pricing
Two plans. Built around your practice.
Try Core free for 14 days. No card required. Upgrade when you need Practice.
🎁
14 days of Core, no card required
Try every Core feature for 14 days. No patient cap, no credit card. Upgrade to Practice when you need it.
MonthlyAnnual2 months free
Core
$39/month
For solo therapists. Billed monthly. Cancel anytime.
✓
Unlimited active patients
✓
Full AI: audio briefs, transcript briefs, draft notes, agendas
✓
Session Prep + Rescue Mode
✓
Custom note templates + citations
✓
Editable intake forms
For clinics
Practice
$99/month
Includes 2 seats. Extra seats $25/month.
✓
Everything in Core
✓
Revenue Hygiene + claims tooling
✓
Clinic multi-seat management (2 seats included)
✓
Extra seats — $25/month
✓
Re-consent campaigns + audit log export
✓
Priority support
FAQ
What is an active patient?
A patient is active when they meaningfully engage through journaling, guided reflections, or homework. This helps you track which patients are most engaged between sessions.
Can I cancel anytime?
Yes. You can cancel from your billing settings.
Is AI charged separately?
No. AI-powered insights and session briefs are included in your plan at no extra cost.
How long is the free trial?
14 days of full Core access. No credit card required. Upgrade to Practice any time to keep going.
Early access for therapist practices
Your practice, running at full capacity.
14 days of Core free. No credit card. Takes 3 minutes to set up.
14-day free trial · 14 days of Core · No credit card required